Payroll Procedures

  • What to do if you have not received your regular bi-weekly paycheck.

    1. If your check is normally delivered to your payroll school or office and you do not receive one, please contact the payroll department immediately at 716-816-3538.

      A supplemental check run is done on the Monday immediately following the check date to correct for errors and ommissions of your regular bi-weekly pay.  Supplementals are not done for payments of extra activity.

    2. If your check is normally mailed to you, please give the postal service a chance to deliver it to you. If you haven’t received it by Wednesday of the following week, please contact the payroll department to begin the replacement process.

      In order to REPLACE a lost check:

      Contact the payroll department at 716-816-3538.

      An Indemnification form needs to be completed by payroll and you will need to come to the payroll department (814 City Hall between the hours of 8:30 AM and 3:30 PM) to sign it.

      Once signed, a stop payment is immediately placed on the check with the bank. This means if the check it is found or received in the mail it can NO LONGER BE CASHED, you will need to wait for the replacement check to be issued.

      A replacement check will be run for you on the following Tuesday (in the event of a Monday holiday, they will be run on the following Wednesday).

      Please note that the replacement process takes a minimum of 10 calendar days to complete.

    What to do if you believe your check was stolen or fraudulently cashed.

    1. File a police report immediately.
    2. Bring the police report to the payroll department along with picture identification.
    3. Payroll will complete an indemnification form and you will sign it.
    4. Payroll will complete an Affadvit for Forged Signature form and you will sign that. 
    5. The above paperwork will then be submitted to the bank to be investigated
    6. The check can only be re-issued once the bank has investigated and fraud has been determined.

      This entire process can take up to ninety (90) days.

    LOST/STOLEN CHECK ISSUES CAN BE ELIMINATED BY SIGNING UP FOR DIRECT DEPOSIT

    What to do if you have not received a payment for extra activity*.

    1. Contact the person responsible for submitting the statement of service (school clerk or person/department who ran the in-service) to determine if they have submitted the statement of service for payment.
    2. If it was submitted, please email payroll at BPSPayroll@buffaloschools.org and include the following information:
        • Name

        • Employee Number

        • Position with the Board

        • Dates worked

        • Name of program(s) worked

    3. If it has not been sent in for payment, please be patient.

    * Please note that extra activity is considered any payment above and beyond you regular bi-weekly salary.

    If you were paid for something on your check but don't know what it is.  See below for some of the most common instructional codes that may appear on your check.

    CODE   Description
    SUMSH1   SUMMER SCHOOL HOURLY 1SY YEAR
    SUMSH2   SUMMER SCHOOL HOURLY 2ND YEAR
    SUMSCH   SUMMER SCHOOL DAILY TEACHER
    SET UP   SET UP - CLASS SCHEDULING
    MOVING   MOVING
    DAYTCH   DAILY TEACHER RATE
    HOMIN1   HOME INSTRUCTION 1ST YEAR
    HOMIN2   HOME INSTRUCTION 2ND YEAR
    AFSH 1   AFTER SCHOOL TEACHER 1ST YEAR
    AFSH 2   AFTER SCHOOL TEACHER 2ND YEAR
    I DISL   INSERVICE TEACHER DISCUSS LEA.
    I-TES   INSERVICE TEACHER TEACHER-STUD
    I CHAI   INSERVICE TEACHER COMM. CHAIR
    I COMM   INSERVICE TEACHER COMMITTEE ME

     

    Common Check Deductions - BTF 

    BTF FU BTF UNION DUES FULL
    BTF PA BTF UNION DUES PART-TIME
    VTCOPE VOTE COPE- BTF
    BTF EX BTF EXTENDED PAY PLAN
    UNITED UNITED FUND
    CBSBTF COMM BLUE SGL BTF
    CBFBTF COMM BLUE FAM BTF
    CBSBTF COMM BLUE SGL BTF PART TIME
    CBFBTF COMM BLUE FAM BTF PART TIME
    HCPSBT HCP SGL BTF
    HCPFBT HCP FAM BTF
    HCPSBT HCP SGL BTF PART TIME
    HCPFBT HCP FAM BTF PART TIME
    IHSBTF IH SGL BTF PART TIME
    IHFBTF IH FAM BTF PART TIME
    TRADS TRADITIONAL SGL BTF
    TRADF TRADITIONAL FAM BTF
    TRASPT TRADITIONAL SGL BTF PART TIME
    TRAFPT TRADITIONAL FAM BTF PART TIME

     

     

    If you found an old check that has stale dated that was issued but not cashed.  Please send the paper check to the payroll department with a note requesting the check be re-issued.

    If you don't think you are on the right salary step or have not been updated based on Advanced Study (Masters, PHD, etc) or Years of service credit from another district. Please contact the Salary and Wages division of Human Resources at 716-816-3580, they handle questions/issues regarding pay rates and steps.

     

     

     

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