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Special Project Claims Department
What we do...
Our duties and responsibilities are as follows:
Converts approved grant budget narratives into revenue & expenditure accounts & releases the budget codes to the responsible administrator;
Tracks grant expenditures & reports account balances to administrators each month;
Claims reimbursement for expenditures from the grantor on a scheduled, cyclical basis;
Reviews grant applications for budget accuracy & fiscal compliance prior to submission;
Audits the regular payroll of every individual on a special project salary account to insure accuracy of grant charges & reimbursement claims;
Receives the cash claimed/received & applies it to the correct account;
Reviews all Bd. of Education business items to be paid with grant funds to insure the account(s) is current, sufficient & appropriate for the purpose;
Applies budget amendments to projects as the amendments are approved;
Maintains comprehensive project records;
Prepares & submits a detailed Final Expenditure Report which reconciles total expenditures & revenue received at each project’s conclusion.
Announcements/ Deadlines
April 1 = Grant ending June 30th
01 June=Grant Ending August 31st
Submit Extra Activity
Use the link below to submit Extra Activity documents.
If you have questions regarding this form, please email us at specialprojectshelp@buffaloschools.org
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PAYROLL | PERIOD |
| APPROVAL |
| DELIVERY | PAY | PAYROLL |
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FROM | TO |
| CUTOFF DATES |
| DATE | # | DAYS |
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All Prior Year Extra Activity Due | Payroll by: |
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7/1/2022 | 6/30/2023 | 7/7/2023 |
| 7/14/2023 | ** All Extra Activity for Fiscal Year 2022 Due | |||
| Sick Incentive - PCTEA, Engineers, BC | |||||||
| Admin Vacation Sellback | |||||||
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| Aide Bonus | ||||
7/1/2023 | 7/15/2023 |
| 7/14/2023 |
| 7/21/2023 | 1 | 10 | Independence Day 07/04/2023, PCTEA Longevity Paid |
7/16/2023 | 7/29/2023 | 7/28/2023 |
| 8/4/2023 | 2 | 10 |
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7/30/2023 | 8/12/2023 |
| 8/11/2023 |
| 8/18/2023 | 3 | 10 |
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8/13/2023 | 8/26/2023 | 8/25/2023 |
| 9/1/2023 | 4 | 10 |
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8/27/2023 | 9/9/2023 |
| 9/8/2023 |
| 9/15/2023 | 5 | 10 | Labor Day - 9/4/23 |
9/10/2023 | 9/23/2023 | 9/22/2023 |
| 9/29/2023 | 6 | 10 |
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9/24/2023 | 10/7/2023 |
| 10/6/2023 |
| 10/13/2023 | 7 | 10 |
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10/8/2023 | 10/21/2023 | 10/20/2023 |
| 10/27/2023 | 8 | 10 | Indigenous Peoples' & Italian Heritage Day 10/9/23 | |
10/22/2023 | 11/4/2023 |
| 11/3/2023 |
| 11/10/2023 | 9 | 10 |
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11/5/2023 | 11/18/2023 | 11/17/2023 |
| 11/24/2023 | 10 | 10 | Election Day 11/7/23, Veterans Day 11/10/23 | |
11/19/2023 | 12/2/2023 |
| 12/1/2023 |
| 12/8/2023 | 11 | 10 | Thanksgiving Recess 11/23/23 & 11/24/2023 |
12/3/2023 | 12/16/2023 | 12/15/2023 |
| 12/22/2023 | 12 | 10 |
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12/17/2023 | 12/30/2023 |
| 12/29/2023 |
| 1/5/2024 | 13 | 10 | Christmas Day 12/25/2023, Christmas Break 12/20/23-12/29/23 |
12/31/2023 | 1/13/2024 | 1/12/2024 |
| 1/19/2024 | 14 | 10 | New Years Day 01/01/2024 | |
1/14/2024 | 1/27/2024 |
| 1/26/2024 |
| 2/2/2024 | 15 | 10 | Martin Luther King Day 01/15/2024 |
1/28/2024 | 2/10/2024 | 2/9/2024 |
| 2/16/2024 | 16 | 10 |
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2/11/2024 | 2/24/2024 |
| 2/23/2024 |
| 3/1/2024 | 17 | 10 | Presidents Day 02/19/2024, Mid-Winter Recess |
2/25/2024 | 3/9/2024 | 3/8/2024 |
| 3/15/2024 | 18 | 10 |
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3/10/2024 | 3/23/2024 |
| 3/22/2024 |
| 3/29/2024 | 19 | 10 |
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3/24/2024 | 4/6/2024 | 4/5/2024 |
| 4/12/2024 | 20 | 10 | Good Friday 03/29/2023, Spring Recess 04/01/2024-04/05/2024 | |
4/7/2024 | 4/20/2024 |
| 4/19/2024 |
| 4/26/2024 | 21 | 10 |
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4/21/2024 | 5/4/2024 | 5/3/2024 |
| 5/10/2024 | 22 | 10 |
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5/5/2024 | 5/18/2024 |
| 5/17/2024 |
| 5/24/2024 | 23 | 10 |
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5/19/2024 | 6/1/2024 | 5/31/2024 |
| 6/7/2024 | 24 | 10 | Memorial Day 05/27/2024 | |
6/2/2024 | 6/15/2024 |
| 6/14/2024 |
| 6/21/2024 | 25 | 10 |
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6/16/2024 | 6/29/2024 |
| 6/28/2024 |
| 7/5/2024 | 26 | 10 | Juneteenth 06/19/2024, Last Day Teachers 06/27/2024 |